INSTRUCTION: [60 marks] A newly formed rock band which is the talk of town already, has approached you to help them organise and undertake a rock concert for June 20, 2020 and performance will start at nine pm until six in the morning, knowing you just acquired your project management skills which the group is in dire need of. Marketing should take two weeks (10 week-days). Thus, the whole project should not more than 12 days. The band indicated that they were ready to negotiate a contract with you provided they received a proposal presented using the report format provided. GENERAL PROJECT TASK Your project marketer has decided that the following be done: ● Create an attractive poster to be distributed within a certain radius of the rock concert venue. ● Create a brochure with photos of the band members and their brief biographies. ● Travel directions for those who do not know the concert venue ● Accommodation for those who want to stay up to the end of the concert You know: You expect more than 500 fans. You are required to negotiate with the owners of the venue book it for the band at a reasonable cost. You have: You have constituted a good team, and have decided to pay as follows: ● Concert Events coordinator: (R1000/hr.) ● Concert administrator: (R700/hr.) ● Concert public relations person: (R800/hr.) ● Concert marketer: (R900/hr.) Note: Assign resources as much as you can to accomplish all your identified tasks. 1 Requirements ● All client information required is asked. ● The report must be submitted in a word document ● The main body of the report must be no more than ten pages and must be written in a nontechnical way readable style. Proposal Format: Use the following headers (necessary for grading). Proposal should be no longer than 10 pages. 1. Introduction (10 marks) State the objective i.e. why your help is needed. State the project goal, plus any constraints or conditions. Break down the goal into several general services your Company will offer, and the value that each service offers to the client’s rock concert. 2. Assumed Resources (5 marks) List all resources that will be needed, including your staff. Discuss assumed resources, including client information needed. Especially note external resources and requirements, e.g. does the reception need an Internet Connection? 3. Cost Estimates (10 marks) Present the specific tasks you will do as a WBS, and give cost estimates, with sub-totals at each level and total estimated cost. Briefly discuss the estimates, where the costs mainly go, and efforts made to save costs 4. Schedule and dependencies (10 marks) Discuss the project dependencies and list the tasks on the critical path. Discuss the critical path tasks, and methods used to shorten the critical path. 5. Milestones and Deliverables (5 marks) List and discuss the milestones and the deliverables for each. Be very specific about each milestone, including the project finish milestone. 6. Project Control and Risks (15 Marks) Explain the general strategy that will be used to manage the project to completion. Project must have at least two phases. Discuss how they connect to each other, and the milestones. Explain why you took this strategy. Summarise 10 most important project risks, and how they will be dealt with if they occur. 7. Summary (5 marks) Briefly summarise, giving the overall project cost, the project benefits as bullet points, and the general strategy. Give the client a list of meetings, with details like who, when and where and estimated times, and desired deliverable.
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