Gather Data Management
Data management is a managerial process that includes getting, checking the validity, storing, and processing data to ensure continuous access of data by the users. This process is essential for any business’s success, and necessary measures, equipment, and procedures should be suggested to ensure effective data management. With the advancement of technology, data management has been made easy, especially by the use of computers. This essay, therefore, aims at discussing the necessary measures suggested from an interview with an employee of an organization.
As stated earlier, data management ranges from human resource data, documents, or even healthcare records. Various data elements need to be implemented to ensure efficient and proper data management in an organization. The importance of keeping accurate and properly managing data in an organization is numerous. First of all, the employees should value their organization’s data and understand that the organization’s data is vital and valuable for the organization. An organization cannot afford to lose its data because retrieving data is costly and very tiring, and detrimental for the organization and its employees.
Secondly, it was suggested that data management prevents workload and the piling of data preventing difficulty in regulations, access, and retrieval of data from the interview. Proper management of data ensures easy access and easy storage of data. It makes work easier and prevents stress and pressure that comes with disorganized large data. It is also cheap to store, process, and retrieve less and well-preserved data, unlike big data, which has been left to accumulate over time.
Efficient management of data contributes greatly to the productivity of the organization. Proper management of data enhances organization in a company. The employees will easily be able to access and retrieve pieces of information when needed. This also ensures proper understanding of pieces of information by both the employees and the organization’s customers. Employees will now know what they need to do, familiarize themselves with the company’s historical data and work with the trend to improve on the strengths and correct the weaknesses witnessed in the previous running of the company.
Data management is cost-efficient and cuts down on the unnecessary cost incurred in the case of poor or lack of proper data management measures. The cost of conducting similar research continuously will be reduced when proper data management is enhanced. There will be no need to spend money on previously done research since accurate data was already stored and preserved in a well-organized manner and can be easily retrieved. Also, unnecessary costs such as the need for unnecessary duplication will be avoided since proper-well-managed data is already in place.
Also, great management of data enhances flexibility in a company’s operations and procedures. A well-organized data will easily and quickly respond to market changes and generally to economic changes. The economy is erratic and a very unpredictable trend. Frequently, as witnessed, organizations need to quickly make changes in order to fit into a change in the economy and the current economic situations. Ease and quick change prevent the company from failing and collapsing in cases of undesirable economic changes. It also helps companies react quickly to competitors’ decisions and actions to outwit them to help companies stay in the market and compete effectively.
The security of a company is essential and should be effectively maintained. Proper management of data enhances the security of a company’s information by ensuring proper storage of data and putting up measures to prevent unauthorized personnel from accessing important pieces of information belonging to a company. The safety of a company majorly lies in the safety of its information from thefts and attacks. Competitors with ill intentions may want to gain access to a company’s data and use them against the company to their own advantage. They may also still some vital pieces of information which is very key and unique to a company and use the data for their own gain. Attackers may have ill intentions and want to destroy important data of a company. To prevent these, great data management, including measures to enhance the data stored’s safety, is necessary.
An effective and accurate decision-making process is essential for the success of any business. Proper storage and data management is a key tool to ensure accurate decisions are made concerning the business. Before decisions are made, employees need to have a clear understanding of the situation and the necessary pieces of information needed to make the process a success. Good data management makes it possible for employees to have access to the same recent information simultaneously and with the same accuracy. They would then made good decisions collectively based on the accurate data accessed by all of them.
Last but not least, great data management prevents the risk of data loss and reduces the rate of data loss. Proper data management is characterized by a well-back-up system where essential pieces of information belonging to a company are well backed-up. Back-up is essential in ensuring a company’s data is retained, especially in the cases where the original documents or the documents at hand are destroyed. Back-up makes it easy and fast to access and retrieve lost data due to accidents and damages.
Considering the importance and need for data management as discussed above from the interview findings, necessary data elements are needed to ensure proper data management. These elements include the type and sources of data, Content and data format, Safety (protection), and justification for the suggested data plan. For the data type and source, a short description of the data should be detailed during research, categorized, and where it is obtained from. Content and format should entail plans for the same, including their applications and standard set to make sharing easy and efficient without violating the already set community standard.
Protection as another element includes the need to develop a suggestion plan to enhance confidentiality and protect personal and private information belonging to the organization. Lastly is the rationality of the suggested plan to assess the impacts of the plan in the specified field. From the findings above, data management is essential for any business’s success and should be enhanced.
The interview was a success since verbally engaging the interview created a rapport between the interviewee and me. This made communication easy and effective. It was easy to extract information from the interview and access direct feedback and accurate information from the hoarse mouth without any alterations. However, the interviewee was afraid to point out some elements, views, and suggestions, which somehow prevented access to real accurate information. This could be avoided by employing a questionnaire where the interviewee could write their own view without fear or any pressure whatsoever.
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